🚧 Security Gate Check SOP for Incoming Goods in Garments Industry

 

In a garments factory, receiving goods is more than just unloading a truck. It’s the first line of defense in maintaining compliance, quality, and security.

That’s where security gate checks come in. A structured gate SOP ensures only authorized goods enter, while keeping illegal, damaged, or incorrect items out.

Let’s walk through the step-by-step SOP every security team should follow when goods arrive at the factory.

 

🔒 Why Gate Security Checks Matter

Imagine receiving trims when fabric was ordered, or letting a chemical in without documentation. Small mistakes at the gate can lead to production delays, inventory errors, or even legal issues.

This SOP ensures:

Verification of documents and deliveries

Prevention of illegal or unauthorized items

Smooth coordination between security and warehouse

 

📋 What Security Must Check at the Gate

Here’s a full checklist for your security team during incoming goods inspection:

✅ 1. Document Verification

Security must collect and review the following:

Delivery Challan

Purchase Order (PO)

Invoice

Packing List

Gate Pass (for internal transfers)

MSDS – for chemical goods

Driver’s ID and company info

📌 Tip: If any document is missing or unclear, do not allow unloading.

🚛 2. Vehicle Inspection

Security should:

Confirm vehicle number matches documents

Inspect the cargo area for suspicious or mixed items

Check for damaged packages, chemical leaks, or foul smells

Ensure no unauthorized passengers are inside

Suspicious or unsealed vehicles must be stopped and reported.

📦 3. Load Confirmation

Before the truck is cleared to enter:

Visually count boxes/rolls/drums

Ensure labels match the packing list

Look out for:

Wrong product types

Mixed items from multiple POs

Unlabeled or tampered goods

📷 Photograph the load if anything looks unusual.

⚠️ 4. Watch Out for Illegal or Restricted Items

These must never be allowed entry:

Firearms, drugs, alcohol, or tobacco

Unmarked chemicals without MSDS

Damaged or suspicious packages

Goods not mentioned in the PO or challan

If found:

Deny entry immediately

Alert Warehouse In-Charge, Security Supervisor, and Compliance

Fill out a Security Irregularity Report

 

🗂️ Entry Logging & CCTV Monitoring

Every delivery must be recorded in the Gate Entry Logbook with:

Date and time

Vehicle number

Driver’s name & mobile

Supplier or sender name

Document references (PO/Challan)

Security guard’s name and signature

🎥 Ensure CCTV is recording the vehicle entry for traceability.

🧍‍♂️ Conduct & Equipment for Security Staff

To perform checks safely and professionally, guards must:

Wear proper uniform and ID

Be trained in hazard awareness

Carry a torch, logbook, and radio or phone

Use gloves and masks for handling packages

🛑 If Something’s Wrong: What to Do

Security should never allow entry if:

Documents are missing or fake

Items are not listed or don’t match

Suspicious or restricted materials are found

🚨 Report immediately to:

Warehouse Manager

Security Supervisor

Compliance or Admin Department

Complete a Security Irregularity Report and keep photographic records.

 

🧾 Final Thoughts

The gate might seem like a small step, but it’s a critical control point in the garment supply chain.
Following a solid SOP not only prevents mistakes — it protects the company from security, safety, and compliance risks.

Security guards aren’t just guards — they’re gatekeepers of quality and trust.